This policy explains the legal framework under which your data is collected and processed, the types of data we collect and process, the procedure and purpose of collection, the time of their retention, as well as the reasons for their disclosure to third parties if required. In addition, all your rights and the actions you can take to exercise them are disclosed and analysed.\u00a0\u00a0<\/span><\/p>\n This information document provides any person who receives or is interested in receiving services from the Agency with concise, accurate and transparent information regarding the practices followed for the management and protection of personal data.\u00a0<\/span><\/p>\n The Organization reserves the right to modify and update this Policy whenever it deems necessary, and any changes will take effect upon their public display on the Website https:\/\/www.epirussa.gr\/ and at the reception points of our facilities.\u00a0<\/span><\/p>\n The Agency has appointed a Data Protection Officer (DPO), who can be contacted directly on any relevant matter at the following email address <\/span>dpo@epirussa.gr<\/span><\/a>.<\/span><\/p>\n \u00a0<\/b><\/p>\n Personal data is any information relating to a specific natural person or a person whose identity can be verified directly or indirectly (e.g. name, identity number, address, etc.) (\u00abData Subject\u00bb). Data concerning racial\/ethnic origin, political opinions, religious\/philosophical beliefs, trade union membership, genetic data, health data, sexual life, sexual orientation, etc. for the purposes of this document are included in the concept - general term \u00abpersonal data\u00bb.\u00a0<\/span><\/p>\n Processing is any operation or set of operations which is performed, whether or not by automated means, on personal data or on sets of personal data, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.\u00a0<\/span><\/p>\n A controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its appointment may be provided for by Union or Member State law.\u00a0<\/span><\/p>\n A processor is the natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.\u00a0<\/span><\/p>\n The Data Protection Officer (DPO) ensures, in an independent manner, the supervision of the strategy and compliance of the controller and processor with the provisions of the GDPR 2016\/679 EU (GDPR) and mediates between the various stakeholders (e.g. supervisory authorities, data subjects). Its role is advisory (not decisive) and it is not personally liable for non-compliance with the Regulation.\u00a0<\/span><\/p>\n <\/p>\n At the Agency, we collect and process your personal data in accordance with this privacy notice; and\u00a0\u00a0<\/span><\/p>\n This notice provides you with the necessary information regarding your rights and obligations and explains how, why and when we collect and process your personal data.\u00a0<\/span><\/p>\n <\/p>\n During your visit and for the provision of services by the Agency, a variety of personal data is collected, such as, but not limited to: contact details, demographic data, family data, etc. These data are collected:\u00a0<\/span><\/p>\n in order to provide you with our services. This information will henceforth form part of the Agency's records and will be kept for the period of time specified in the applicable legislation depending on the category of data\/documents to which it belongs.<\/span><\/p>\n Our Agency staff will be aware of your personal data for the purposes of carrying out their duties, but this will be limited in scope and extent in accordance with their responsibilities. All Agency staff are bound through their employment contracts by clauses of confidentiality, secrecy and privacy of the information they become aware of, and all employees follow the Public Sector Code of Conduct, which aims to protect the confidentiality of information. Due to the importance of privacy and protection of your privacy, we carry out strict regular audits to protect your data, as well as periodic regular training of our staff to ensure proper compliance with the procedures as defined by the applicable legislation.\u00a0<\/span><\/p>\n The Agency only processes your personal information that is necessary to fulfil its legal, regulatory and contractual obligations and to provide you with its services. We will never collect unnecessary personal data from you and we will not process your data in any way other than as set out in this notice. We take all possible and appropriate measures to ensure that our data collection and processing only includes only what is strictly necessary. We acquire, retain, process only the data that is necessary for the performance of our services to you and the performance of our legal obligations and we only retain it for as long as necessary.\u00a0<\/span><\/p>\n Our systems, employees, processes and activities are designed to limit the collection of personal information to the extent necessary and to achieve the stated purpose. Minimizing the processing of personal information allows us to control and reduce data protection risks and breaches and to support our compliance processes with applicable data protection laws and regulations.\u00a0<\/span><\/p>\n <\/p>\n For example:<\/span><\/p>\n <\/p>\n Personal data processed and stored by the Agency may be obtained by:\u00a0<\/span><\/p>\n <\/p>\n The Agency in the context of its operation and for the fulfilment of its objective (provision of services for the benefit of citizens) receives and processes a variety of personal and sensitive personal data based on the following legal bases.\u00a0\u00a0<\/span><\/p>\n <\/p>\n We collect and store your personal data and data that fall into the special categories for the provision of services to you based on the legal bases set out in the previous section and in particular for:\u00a0\u00a0\u00a0<\/span><\/p>\n <\/p>\n In addition:\u00a0<\/span><\/p>\n We retain your special categories of data for as long as required by law.\u00a0<\/span><\/p>\n We may share your information with third (non-Organisation) parties only if required by law:\u00a0<\/span><\/p>\n <\/p>\n We do not share or disclose your personal data without your consent, for any purpose other than the purposes set out in this notice or where required by law. The Agency uses selected partners (acting as \u00abprocessors\u00bb under the GDPR) to provide the services and business functions below, however all processors acting on our behalf process your personal data in accordance with the instructions they receive from us and fully comply with this privacy notice, the principles of the General Data Protection Regulation (EU) 2016\/679 and any other appropriate confidentiality and security measures. In particular, all of the selected partners have fully accepted, the confidentiality and secrecy clauses set by the Agency, regarding the processing of data. Indicative categories of processors with whom we may share your data are:\u00a0<\/span><\/p>\n <\/p>\n At the Agency, we take all reasonable technical and organisational measures and precautions to protect and safeguard your personal data. We work to protect you and your data from unauthorised access, modification, disclosure, destruction or any other processing and have put in place the necessary levels of security measures such as: network security controls, firewall software, continuous training of staff in technical and organisational security measures.\u00a0<\/span><\/p>\n <\/p>\n At the Agency we only retain personal data for as long as necessary and we have strict policies and procedures in place to review and retain your data in order to meet our commitments. According to Greek legislation, the records of the O.T.A. are considered public records. Therefore their maintenance is determined by the PD 480\/1985 <\/span>\u00abClearance of the archives of Local Authorities and their foundations, legal persons governed by public law and their associations\u00bb. <\/span>Under the ID, records are kept from two (2) years to perpetuity depending on their usefulness and necessity. They are then checked by the General State Archives and either destroyed or transferred to the storage facilities of the G.A.K. if they are classified as historical.\u00a0\u00a0<\/span><\/a><\/p>\nIntroduction\u00a0<\/b><\/h3>\n
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Legal framework for the protection of personal data\u00a0<\/b><\/h3>\n
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Personal Data we collect\u00a0<\/b><\/h3>\n
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Categories of Personal Data collected\u00a0<\/b><\/h3>\n
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How Personal Data is received\u00a0<\/b><\/h3>\n
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Legal Basis for Processing\u00a0<\/b><\/h3>\n
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The purposes and reasons for processing your personal data are detailed below:\u00a0<\/b><\/h3>\n
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Sharing and disclosure of your Personal Data\u00a0<\/b><\/h3>\n
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Protection measures\u00a0<\/b><\/h3>\n
How long we keep your data for\u00a0<\/b><\/h3>\n
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